FAQs
What should I budget for?
Your budget should include the cost of registration, which ranges from $250 - $450, as well as the cost of lodging. Please note that the Marriott and Hilton charge for parking at a rate of $25 per day. Cost of fieldtrips and workshops on Sunday March 1 are posted on the "Optional Programs" page. The banquet on Wednesday March 4 is $25.
Do I qualify to register as a student?
The student registration rate is intended to offset some of the costs and make the conference more accessible for undergraduate and graduate students. Post-docs should register as professionals.
Should I register as a presenter?
Only one primary presenter should indicate "yes" on the registration form. Attendees that are co-authors should answer "no" when asked if they are presenting.
Can I register multiple attendees at one time?
Yes, you may register multiple attendees at one time. In Step 1: Select Tickets, hit the plus button. When you click continue and start Step 2, there is a button to the right of “ticket 1” that indicates whether this ticket is for yourself or a different attendee. If the ticket is for a different attendee, the form will prompt you to enter their email.
Do I need to create an account on Oxford Abstracts?
Yes, you will need to create an account by entering your email and generating a password. Remember this log-in information so you can log back into your account and view your registration at a later date.
Can I register for the conference now and come back to the form at a later date to register for field trips or purchase a banquet ticket?
Yes, after you complete the registration, there will be a button to purchase add-ons separately in the bottom right corner. If you need to purchase add-ons at a later date, you may do so through the "View Your Order" button in your confirmation email. The button will again be in the bottom right corner.
Can I pay for my main registration fee separately from the cost to attend field trips and/or the banquet?
Yes. Complete the form and select the items that you would like to purchase under a single account/index. After you complete the form the first time, there will be a button to purchase add-ons in the bottom right corner. In that second purchase, you can specify a different payment method.
What are the payment options?
You may pay with a card via the registration portal. If you require an invoice, please email an invoice request to BEM2026@vims.edu. Once your invoice is paid, you will receive a code to register through the registration portal.
How do I submit an abstract?
You will receive a link to the abstract submission form within your registration confirmation email.
I can no longer attend the conference. What is the cancellation policy?
Should you need to cancel your participation in the BEM 2026 conference or banquet, you must email us at bem2026@vims.edu. Cancellation requests received by Feb 1, 2026 will be refunded in full minus a $50 service charge to cover processing fees. No refunds will be issued after Feb 1, 2026. Refunds will not be issued to no-shows. BEM is not responsible for hotel arrangements or cancellations.